Faculty & Staff

Congregation Information for Faculty & Volunteers

General Information for Faculty

RSVP Online

All faculty are invited to walk in the Faculty Procession. You will receive an invitation via email and you must RSVP online with your correct code. This is important as the Ceremonies Office needs to know how many faculty to expect in the procession and to seat on stage.

If you are a UBC Faculty member and have not received an email invitation with a specific RSVP code by the end of Oct. 2018, please contact ceremonies.graduation@ubc.ca.

Please note: Associate Deans and Members of the Vancouver Senate have a different RSVP code – please check your invitation.

On the day: You must check in to the assigned Robing Room 30 minutes prior to the start of the ceremony. If you are renting regalia, please ensure you leave adequate time to pick up your regalia from the Bookstore staff in the same Robing Room.

Regalia Rentals

Appropriate academic attire is required of all participants. Faculty regalia (i.e. Black gown and UBC Faculty hood) may be ordered online through the UBC Bookstore’s faculty website.

Regalia Purchases

UBC Faculty regalia and hoods can be purchased through Gaspard & Sons Ltd. A 10% discount will be given to Faculty when using the code UBCF1. For more information on this special UBC faculty rate, shipping, and ordering details, please visit www.gaspard.ca or call 1.888.949.5739.

Instructions for Faculty Volunteers and Readers

Sample Video Clips for Readers

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NOTE Some browsers may prompt you to add Silverlight (Flash-like plugin) which is free – installation is only required

Information for Other Volunteers

Staff, faculty and emeriti are invited to participate as a volunteer at any of our 8 ceremonies. This is a unique opportunity to get involved in this special occasion honouring our student’s achievements. By volunteering, you can be part of making it a memorable occasion for the students, their family and friends.

Why volunteer?

  • To celebrate with the students, their family and friends
  • To feel the excitement of Graduation
  • To welcome new UBC Alumni
  • To see the University from a different perspective
  • To do something different

Volunteer Position Descriptions

Below are 2 volunteer position descriptions available for the ceremonies – interested volunteers should complete the Volunteer Registration Form – you are welcome to sign up for one or more positions.

Student Marshal (required for approx. 2.5 hours – 1 hour before and 1.5 hrs during each ceremony): Help the Senior Marshal organize and give instruction to the students prior to leaving the student procession area in Thea’s Lounge on the second floor of Thea Koerner House (Graduate Student Centre); lead the student procession from Thea Koerner House to the Chan Centre; lead the procession to the Alumni Welcome Reception at the Robert H. Lee Alumni Centre after the ceremony has concluded.

Student Usher (required for approx. 2.5 – 3hrs – 1 hour before and 1.5 hours during each ceremony): Help with the students in the Chan Centre; manage the flow of students onto the stage from their seats in the theatre; help students safely descend from the stage and assist any students with special needs.

Instructions for Student Marshals and Student Ushers

Need More Volunteer Information?

Please contact us at ceremonies.graduation@ubc.ca for any questions or concerns.

Volunteer Registration Form