Frequently Asked Questions

Frequently Asked Questions

Frequently Asked Questions

Frequently Asked Questions

Updated: 6-Oct-2021 12:15 PM

I am a Spring 2021 graduate; how do I access my StageClip slide?

The Spring 2021 graduate slides can be accessed at here.

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What precautions are you taking to ensure everyone’s safety?

We are adhering to all restrictions in place as set by the Provincial Health Order. Proof of vaccination will be required by all guests, staff, and graduates.

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Do I need to wear a mask?

Masks are required while indoors at the Chan Centre and at the student marshalling tent

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How do I get my composite photo (Grad class) and graduation photos?

  • Each department makes separate arrangements to have composite photos that are often framed and hung in their premises.  Please contact the undergraduate coordinator in your program for more information.
  • The Ceremonies Office (that’s us) works with Grad Images on your graduation day.  Each graduate for whom Grad Images has an email and/or mailing address should receive a copy of their proofs within a few days.  Grad Images’ Customer Service Department will assist you with anything you need regarding your photos:  (800) 261-2576, online at www.gradimages.com, or email giservice@gradimages.net.

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To attend graduation, my family needs a letter of invitation for their visa applications.  Can you provide this?

UBC does not provide invitation letters.  You can write a letter yourself, inviting your family to come to your graduation.   A template for a letter of invitation can be found here

‘Program Completion letters’ to be included as proof of graduation can be downloaded from the student service centre under ‘grades’ or provided by your Faculty.

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How can I get my diploma?  My plans changed and I wasn’t able to attend my ceremony.

All diplomas are handled by Enrolment Services at Brock Hall.  To have your diploma mailed or pick up in person,  please contact Enrolment Graduation or call 604-822-9836.

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I am graduating with a Dual Degree, what are my options for attending the graduation ceremonies?

Scheduling of Dual Degrees is handled on an individual basis.  You must contact Enrolment Graduation

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I am graduating with a Double Major, which ceremony should I attend?

You have been assigned to attend the ceremony for the first major that is listed on your student record; e.g. if your double major is French and Economics, you are assigned to French.  To check your student record, log into the Student Service Centre (SSC), select “Registration,” and then “My Program.”

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I am not able to attend my graduation ceremony this term (Spring/Fall). Can I attend the next one around?

Students should attend the ceremony for which they are graduating. Extenuating circumstances around ceremony scheduling should be directed to Enrolment Graduation.

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My degree is listed incorrectly, what should I do?

Contact the Graduation department of Enrolment Services at Enrolment Graduation.

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How long do the ceremonies last?

Ceremonies run approximately 75 minutes, depending on the number of students graduating.

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How do I rent regalia?

Gown rental period opens Saturday, October 23.
Gaspard Gown Rental

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I am confused about my graduation status on my SSC?

For all inquiries about your graduation status (Applied, Approved, Not approved, Pending and Pending Approval).  Please contact your faculty advisor.

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I am not able to attend my ceremony, what should I do?

Inform Enrolment Services by emailing them at Enrolment Graduation.

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My plans have changed, and I want to attend graduation, but the option to apply through my CWL is no longer available. What can I do?

Email your request to Enrolment Services at Enrolment Graduation.

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I graduated from UBC Okanagan and moved to Vancouver.  Can I receive my degree at a ceremony in Vancouver?

Unfortunately, students must attend ceremonies at their home campus.

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Are the ceremonies videotaped or photographed?

All ceremonies are photographed and videotaped. For information regard ordering a video of your ceremony please go to this page, where you will be taken to an online order form.

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What should I wear?

Glad you asked!  Rule of thumb – wear what would make your parents proud, and remember, you’ll be looking at these pictures for a long time.

You will be given a loose-fitting, black, below-knee-length gown to wear over your street clothes. The gown is warm, and it will cover most of your clothing, but your collar (and necktie) will be visible, as will your legs and feet, especially when you walk across the stage to receive your diploma.  Handbags are not part of the academic regalia; if you must bring one, you will be asked to leave it at your seat.  Some prefer to bring a very small one with a shoulder strap that can be worn underneath the gown.

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Are cameras and video recorders allowed at the Graduation ceremony?

Yes, your guests can bring their cameras and recording devices as long as they stay at their seat while doing this.

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I am a graduate from the Class of 2020 (Spring and Fall) or Spring 2021. Can I attend this ceremony?

We are organizing a celebration for all Graduates that attended a virtual ceremony. This will happen in 2022 and more details will follow.

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